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Development Operations Coordinator

Company: The Wooden Floor
Date Posted: July 26, 2017



Organization Profile: Founded in 1983, The Wooden Floor is one of the foremost creative youth development nonprofit organizations in the country. We transform the lives of young people in low-income communities through the power of dance and access to higher education. In Orange County and through national licensed partners, we use a long-term approach grounded in exploratory dance education to foster the confidence and gifts within each child to innovate, communicate, and collaborate – skills necessary for success in school and in life. 100 percent of students who graduate from The Wooden Floor immediately enroll in higher education. Our students become change agents and beacons of hope within their own families, their neighborhoods, our community, and our world.

In 2016, The Wooden Floor launched a four-year Comprehensive Campaign (2016-2019), LIFT: The Campaign for The Wooden Floor. Significant funding is being raised comprehensively for the following three strategic initiatives: 1) Growth and excellence of existing programs; 2) Extension of The Wooden Floor’s campus; 3) Growth and sustainability of The Wooden Floor Endowment Fund.

 Position Summary: 

The Development Operations Coordinator is a key position as part of Development Department team of four FTE, working closely with Development Manager, Development Associate, and contract Grants Consultant, all reporting to Chief Development Officer. S/he will provide administrative and project coordination support for the organization’s development efforts. This position requires high level of attention to detail, discretion, and mature independent judgment in working with donors and handling sensitive and confidential information. He/she coordinates department-wide administrative functions including: gift administration and donor database management (Raiser’s Edge), fundraising report and presentation preparation, events and meeting coordination, grants and prospect management, solicitation  and donor stewardship coordination, and budget tracking.  In addition, s/he is flexible in performing a wide variety of special projects at the request of the Chief Development Officer.

Reports To:       Chief Development Officer

Classification:    Non-exempt

Status:               Full time; 40 hours/week (Monday – Friday, 9:00am to 6:00pm)


Essential Job Functions:

Gift Administration

  • Manage gift entry, batching, and acknowledgment process for all donations
  • Prepare monthly Campaign and Annual Fund fundraising reports and dashboards
  • Coordinate and prepare monthly pledge schedule and reminders
  • Strategize and manage database lists and reports for all direct mail and e-mail appeals
  • Maintain accurate database, digital correspondence, and hardcopy donor records
  • Coordinate gift integration between Luminate Online and Raiser Edge databases
  • Fulfill donor recognition strategies

Administrative Support

  • Assist Chief Development Officer in calendaring meetings and donor visits, and support meeting coordination with Chief Executive Officer and Campaign leadership volunteers
  • Assist in committee meeting preparations: draft agendas presentations and reports; meeting set-up; attendance tracking and drafting of meeting notes
  • Maintain accurate and updated planning and progress Campaign materials binders for Chief Development Officer and Chief Executive Officer
  • Provide general administrative support (e.g., e-mail/letter correspondence, mailing preparation, Excel spreadsheets, PowerPoint presentations, document copying, scanning and filing)

Grants Administration

  • Research potential new grant opportunities and funding sources 
  • Manage Proposals in Process (PIPs) grants management and calendar tracking  
  • Update research findings on community needs benefits to communicate grant case for support
  • Prepare final grant submissions, mailing, and records


Special Events and Donor Stewardship

  • Assist with special events coordination, including: event logistics, vendor coordination, volunteer management, and registration processes
  • Coordinate invitation mailings and manage event reservations
  • Maintain digital contact management reports and tracking
  • Assist in greeting Board, donor, and public visitors
  • Manage donor phone calls and public inquiries


Required Education, Skills and Competencies:

  • Minimum of Bachelor’s degree, or equivalent work experience
  • 3+ years administrative experience in fast-paced environment; non-profit/development experience desirable
  • Proficient database management experience, preferably Raiser’s Edge
  • Demonstrate initiative and a cooperative work ethic within a professional team
  • Passion for youth, arts, and education
  • Quick learner who thrives in a fast-paced working environment
  • High attention to detail
  • Mission-driven and business-minded
  • Exceptional interpersonal, communication, and writing skills
  • Excellent time management, project management, and organizational skills
  • Proficient in MS Office and web research
  • Ability to analyze and synthesize data from multiple sources, and present the resulting information in a clear summary
  • Adept at prioritizing competing, time sensitive projects and deadlines
  • Ability to pass criminal background check
  • Possess a valid California Driver’s License and maintain a clean driving record

Compensation: $20 - $23/hour, commensurate upon demonstrated experience and qualifications.

To Apply: Send a copy of cover letter and resume to:,

Subject: Development Operations Coordinator