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Associate Director of Development, School of Physical Sciences

Company: University of California at Irvine
Date Posted: February 26, 2018


University Advancement

In a relatively short period of time, the University of California, Irvine has achieved tremendous success. A top public university, UCI has become internationally-recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. With plans for major campus growth and having just completed a comprehensive campaign, the future is even brighter… The university is seeking experienced, innovative development professionals to lead our fundraising efforts at a time of great excitement and opportunity for the campus.

We offer competitive salary ranges, excellent benefits—including a minimum of three weeks of vacation per year—and career advancement opportunities. UCI is an equal opportunity employer committed to excellence through diversity. UCI Human Resources, 111 Theory, Suite 200, Irvine, CA 92617.

Position Title: Associate Director of Development
Department: Physical Sciences
Req. No: 2018-0162
Location: UCI Campus - Irvine

Job Summary:
The Associate Director of Development, Physical Sciences, serves on the Physical Sciences Advancement team and is responsible for the identification, cultivation, and stewardship of approximately 100-125 donors/prospects (individuals, corporations, or foundations) in the $250-$25,000 range in annual support of Physical Sciences priority projects.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Monthly $5,463.67 - $6,458.17
Total Hours: 8-5, M-F
Career Position.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Physical Sciences website.Job Description:
Job Description for Associate Director of Development.
Job Essential Function 1
Percent of Time: 80%

Under the direction of the Senior Director of Development, develop strategies to manage an annual fund program and support a major gifts program for the School of Physical Sciences.

Identify, qualify, cultivate, solicit and steward a portfolio of Physical Sciences donors at the $2,500 - $25,000 level.

Manage a portfolio of approximately 100-125 prospects with a giving potential of $1,000-$25,000.

Develop an effective pipeline of prospects to provide a steady flow of prospects, donors and volunteers to higher levels of giving, which includes cold calling and qualification visits.

Provide leadership and direction for donor outreach/pipeline building programs tailored toward annual giving.

Implement and design an annual giving society as a pipeline for future major gifts.

Build the School's pipeline of support from alumni, board members, and the corporate sector by:

Conducting at least 15 documented personal appointment contacts, per month
Qualifying 30 new gift prospects through personal appointments, annually
Soliciting 24 gift prospects, annually
Conducting 10-15 stewardship visits annually
75 qualification visits annually
Securing $500,000 in new gifts and commitments for the School

Meet and exceed annual solicitation and personal visit goals (including identification/qualification and stewardship visits).

In partnership with the Senior Director of Development, develop an annual business plan for inclusion in the Physical Sciences development plan and the overall University Advancement development plan.

Utilize and update donor database as required by University prospect management policies including filing contact reports and opening and closing proposals.

Prepare written case statements, proposals and other support materials as appropriate.

Provide assistance to deans, physical sciences administrators, department chairs and faculty in the identification and solicitation of donors.

Collaborate with development personnel and volunteers to successfully close annual and major gifts, complying with accounting and investment policies as well as governmental requirements.

Work in partnership with the Assistant Director of Development to elevate and further qualify, cultivate, solicit, and steward members of the Physical Sciences Undergraduate Mentoring Program. Assist in developing similar annual fund support groups, as appropriate, for individual departments across the Physical Sciences.

Manage and facilitate annual and year-end appeals in concert with the UCI Fund.

Serve as main point of contact for donor events, working with hosts and relevant contacts to secure location and manage logistics.

Develop and lead a departmental alumni networking series and activities related to high level alumni engagement coordinated with the School's four departments.

Assist in all aspects of special event coordination for events sponsored by Physical Sciences advancement office including creation of guest lists and management of event production schedule.

Responsible for compliance with all UCI policies and procedures, including but not limited to solicitation and acceptance of gifts, alumni and support group policies, and naming policies.

Job Essential Function 2
Percent of Time: 20%

In collaboration with the Senior Director of Development, create and implement a strategic communications plan and proposals with the goal of effectively marketing the school, its academic departments, faculty and research activities for development purposes.

Work with the Director of Communications to provide oversight for the production of brochures, quarterly newsletters, monthly newsletters and other publications (both written and electronic) for the School, its academic departments and its research activities as needed as well as the production of brochures and other fundraising/development communications materials.

Also working with the Director of Communications and relevant members of the Physical Sciences computing staff, assist and direct edits and revisions to the School of Physical Sciences website as it relates to development. In particular, assist in the content development for the Giving Page and offer feedback on design and layout of website overall.

Work with the Senior Director of Development and Director of Communications to coordinate fundraising campaigns and projects in accordance with campus and University fundraising policies.

Act as a liaison for individual departments and programs within the Physical Sciences and work directly with faculty and staff to enhance development initiatives.

Create and facilitate relationships with potential and current donors and the institution's senior administrators, deans, faculty, trustees, alumni, and others.

Advise, inform and work with senior Advancement staff, Unit Chief Development Officers, Offices of Research, Planned Giving, Donor Relations, and Administration, Graduate Division and other campus departments.

Participate in the campus prospect management system, development officer forums and University Advancement staff meetings.


Excellent interpersonal skills and the ability to practice sound judgment in communicating effectively with a diverse and high-level group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills.
Creativity and tenacity in approach to prospect development and ability to successfully move prospects across the donor continuum. Talent for matching donors' philanthropic passions with the organizational initiatives for the School of Physical Sciences.
Broad knowledge of the principles of annual and major gift fund-raising, and a demonstrated knowledge of the theories, principles, and practices of external relations and the ability to apply creative techniques to the development process.
Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
Ability to work both independently as well as collaboratively with Advancement and faculty and staff to achieve defined goals. Use initiative to organize and follow through with complex tasks to meet deadlines.
Possess traits of good judgment, confidentiality and discretion in communicating with colleagues and constituents.
Well-organized, focused, goal-oriented with an ability to prioritize and exercise good judgment.
Desire to collaborate with other advancement staff in devising, analyzing, modifying, implementing and evaluating overall University Advancement program.
Ability to work effectively with university administrators, deans, faculty, and community volunteers to support the mission of the university.
Skill in communicating persuasively, both orally and in writing, about private philanthropy in general and in particular as it applies to UCI.
Skill to use a personal computer and computer software programs at the level of sophistication required for the development office. Proven ability to use MS Office Suite and database programs. High-proficiency in use of Outlook, Word, Excel and PowerPoint. Familiarity with the Internet and how to conduct searches.

A bachelor's degree and a minimum of 3-5 years of experience working in an external relations program, preferably in higher education. Relevant experience with transferable skill-set will also be considered.
Proven track record of success in annual gift fundraising.
Broad knowledge of the principles of annual and major gift fund-raising within a major research university, and a demonstrated knowledge of the theories, principles, and practices of external relations for higher education and the ability to apply creative techniques to the development process.
Familiarity and interest in the physical sciences and the local Orange County philanthropic and business community.

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