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Executive Director of Advancement, UC Irvine

Company: UC Irvine
Date Posted: September 5, 2017


University Advancement

In a relatively short period of time, the University of California, Irvine has achieved tremendous success. A top public university, UCI has become internationally-recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. With plans for major campus growth and having just completed a comprehensive campaign, the future is even brighter… The university is seeking experienced, innovative development professionals to lead our fundraising efforts at a time of great excitement and opportunity for the campus.

We offer competitive salary ranges, excellent benefits—including a minimum of three weeks of vacation per year—and career advancement opportunities. UCI is an equal opportunity employer committed to excellence through diversity. UCI Human Resources, 111 Theory, Suite 200, Irvine, CA 92617.

Position Title:
Executive Director of Advancement
Department: Humanities Development Office
Req. No: 2017-0919
Location: UCI Campus - Irvine

Job Summary:
Under the specific direction of the Dean, School of Humanities, and in collaboration with University Advancement, the Executive Director of Advancement is primarily responsible for the creation and implementation of plans to acquire private support for the School of Humanities, including gifts from individuals, corporations, and foundations. The Executive Director is also responsible for providing strategic guidance to the Dean in developing annual and multi-year performance and strategic plans and standards to achieve the Dean's fund-raising priorities, as well as School-based research centers and academic programs. In addition to these specific fundraising responsibilities, the Executive Director also oversees the school's overall programs in external relations and alumni outreach with a focus on enhancing alumni engagement, annual giving and developing major gift support.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Commensurate with experience
Total Hours: 8-5, M-F
Career Position.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.


Job Essential Function 1
Percent of Time: 100%

Develop, implement, and direct a comprehensive advancement program for the School of Humanities which includes the following components: principal gifts, major giving, annual giving, regional development, donor stewardship, alumni relations, and corporate and foundation development.

Supervise advancement office staff including direct and indirect reports: Director of Development, Associate Director of Development, and Development Coordinator as well as any fundraising consultants contracted by the School of Humanities

Conceptualize, plan, and implement major gift development program to achieve annual fundraising goals of $3.0 million individually and $7.0-9.0 million School-wide over the next 3-5 years.

Responsible for meeting aspirational annual fundraising benchmarks which include:
Personal Visits: 100/annually
Qualification Visits: 20 annually
Solicitations ($25K+): 2/month or 24/annually

Create metric objectives for fundraising staff and oversee their success.

Coordinate the development and execution of creative strategies to identify, qualify, cultivate, solicit, secure and steward the top identified donors/prospects, each capable of making a major gift ($100K+).

Manage a portfolio of 100-125 donor prospects.

Develop new outreach initiatives to engage local and distant alumni and donor prospects including webinar series, Dean's interview series, mentorship program and emeriti faculty club.

Enhance regional alumni outreach activities by directing any regional consultants contracted by the School in developing and executing a strategic plan which includes special events, travel, mentorship programs and digital/virtual engagement opportunities.

Assist faculty in planning and marketing specific research and educational programs to specific individual, foundation, and corporate prospects.

Develop and manage an annual budget for the development office and related advancement activities.

Write a yearly business plan for the establishment of major gift development program(s), which includes individuals, foundations, and corporations. The plan shall include quantifiable objectives.

Manage the Director of Development and Associate Director of Development in creation and strategic development of major giving ($25K+) and annual giving programs.

Lead the Director of Development and Associate Director of Development in enhanced engagement and faculty participation in the fundraising process to obtain support for the school's key programs identified by the Dean.

Design and implement a proactive prospect identification program by working closely with Prospect Management team and utilizing all available resources to identify individuals, corporations and foundations capable of making major gifts.

For key programs in the school identified by the Dean, strategize and implement how to identify and cultivate an increasing pool of major gift prospects.

Initiate qualification visits for donors capable of supporting at the major gift ($100K+) and principal gift levels ($1.0M+) levels and supervise Director of Development and Associate Director of Development in qualification efforts to enhance portfolio of prospects capable of making a gift of $25K+.

Develop opportunities for one-on-one interactions with the Dean, faculty, and key volunteers, to strengthen the donors/prospects understanding of, and relationship with, the School and University.

Identify and facilitate opportunities for donors/prospects to serve in meaningful volunteer roles at the University including the creation of a giving society for the School of Humanities as well as development of a Dean's Leadership Council comprised of major donors and principal influencers in the community giving $15,000/year.

Recruit and solicit new members and staff the Dean's Leadership Council by developing meeting schedules and agendas, and distributing executive summaries.

Create and implement strategies for specific corporate and foundation prospects by working with Associate Director of Humanities Research Support Infrastructure and University Advancement's Foundation Relations department to identify, cultivate, solicit, and steward new and existing prospects.

Collaborate with the Executive Director of Planned Giving to develop a robust planned giving pipeline comprised of emeriti faculty, donors and friends.

Coordinate the development of detailed solicitation strategies in collaboration with the Dean, Assistant Vice Chancellor and other appropriate University and University Advancement officers.

Execute agreed-upon strategies, coordinate proper preparation of all individuals involved, and prepare appropriate support materials for all related meetings.

Develop and execute follow-up action and solicitation plans to secure a gift commitment. Coordinate with all appropriate parties to draft and execute gift agreements to document major gifts.

Ensure compliance with the University of California, UC Irvine and The University of California, Irvine
Foundation's gift acceptance, accounting and investment policies.

Create and implement proper stewardship activities for the school's donors; activities varied by giving levels including galas and large scale stewardship events featuring university leadership.

Work closely with the University Advancement Offices of Strategic Communications and Donor Relations to appropriately acknowledge and recognize donors at the time of the gift, and develop and implement customized, on-going stewardship plan to maximize the likelihood of future giving.

Design, develop, implement, manage and evaluate the school's external relations programs that include:
Humanities Associates
Dean's Leadership Council
Alumni relations programming including annual fund, alumni spotlight, and mentorship programs
Samuel M. Jordan Center for Persian Studies Board of Ambassadors
Armenian Studies Council
Jewish Studies Board of Advisors
Friends of Art History
Friends of the Shakespeare Center

Reenergize School of Humanities volunteer support group by providing engagement opportunities, leadership roles with the school's teaching and research programs including opportunity to sit on scholarship panels and, ultimately gain their support for established fundraising objectives for these endeavors.

Other duties as assigned.


Broad knowledge of the principles of major gift fund-raising within a major research university including a minimum seven-figure gifts and the ability to direct a complex university advancement program. Bachelor's degree and seven to ten years successful professional development and/or fundraising related experience, preferably in higher education, preferably in the humanities OR, any equivalent combinations of education and/or experience from which comparable knowledge, skill and abilities have been achieved.
Understanding of academic, research and education functions and operating principles of a major research university.
Ability to conceptualize, design and implement a development program. Ability to direct the design of strategies for cultivation and solicitation of donor prospects.
Ability to work effectively with other advancement staff in devising, analyzing, modifying, implementing and evaluating overall University Advancement programs.
Skill in communicating persuasively, both orally and in writing.
Proven ability to inspire confidence, to motivate, and to persuade internal and external stakeholders.
Experience using good judgment, confidentiality, and discretion in communicating with colleagues and constituents.
Strong management skills with a record of building consensus and cohesion within the staff, and providing clear senior management reporting.
Flexibility to work independently, as well as collaboratively with University Advancement, University leaders, school directors, faculty, staff and volunteers to achieve defined goals.
Initiative to organize and follow through with complex tasks and to meet deadlines.
Unquestionable integrity and a strong sense of professional ethics.

Work directly with the Dean, School of Humanities by advising and recommending private funding strategies.
Establish effective collaborative relationships with key members of the school s administration and faculty, including Associate Deans, Department Chairs, and Center Directors in setting and achieving funding goals for the school while providing philanthropic direction for multi-disciplinary initiatives and principal gift solicitation.
Advise and/or mentor academic leadership in their contact with and identification of volunteers and other donor prospects as they relate to the overall development program.
Support efforts of UC Humanities Research Institute by initiating quarterly meetings with the Executive Director and key staff and supporting proposal submission and stewardship efforts.
Provide strategic oversight of all fundraising activities coordinated with University Advancement's Office of Planned Giving, Foundation Relations, and Annual Programs; including direct mail solicitation, telephone outreach program activities, and estate planning workshops.
Coordinate fundraising campaigns or projects for the School of Humanities in accordance with campus and University fundraising policies by collaborating and engaging key faculty and staff.
Advise, inform and work with the Vice Chancellor/University Advancement, Chancellor's Office, fellow
Directors of Development, and other campus departments.
Maintain effective working relationships with other departments and Director of Developments within University Advancement.
Participate in the campus prospect management system, Director of Development forums and University
Advancement planning meetings.

Directly supervises Director of Development (MSP1), Associate Director of Development (Prin. Admin Analyst), and Development Coordinator (Admin. Specialist).
Responsible for achieving the fundraising goals and volunteer engagement within the agreed upon operating budget.
Responsible for compliance with all UCI policies and procedures, including but not limited to, solicitation and acceptance of gifts, alumni and support group policies and naming polices.
Responsible for maintaining good working relationships with the resource and planning staff of the Dean's office for current and future projects.

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